Track Submissions

Once you start submitting to dozens of directories, tracking becomes the hard part. Here is how to monitor every listing, status, and backlink without losing your mind.

Why tracking matters

Directory submission is not a one click task. Listings move through queued, in review, approved, and sometimes rejected states. Without tracking, you cannot tell what worked, what failed, or which backlinks went live.

Good tracking also helps you follow up on verifications and keep a clean record for your SEO workflow.

What to track for every directory

At minimum, each row in your tracker should include:

Directory name and submission date
Listing URL after approval
Domain rating of the directory
Link type: dofollow or nofollow
Status: submitted, pending, approved, or rejected
Login email used for the submission account

Use a dedicated submission email

A separate email for directory work keeps verification messages organized and prevents your personal inbox from becoming a mess.

SubmitBear creates and uses a dedicated submission email for clients so every confirmation and follow up stays in one place until delivery.

Spreadsheet vs automated tracking

A spreadsheet works for small batches, but it breaks down at scale. Updating 140+ rows by hand is slow and easy to mess up.

SubmitBear delivers a full report spreadsheet with live links, DR scores, and status columns so you can audit results in minutes instead of days.

Check results after delivery

After submissions go live, spot check a sample of URLs to confirm they resolve correctly and that your brand details look right.

Revisit the report monthly to see which listings drive referral traffic or new backlinks showing up in your SEO tools.